Time Management with a Crazy Schedule

In recent years, I have been known to be terrible with my time and a serial procrastinator. While the latter is still true, I’ve been making a huge effort to spend my time wisely. I’ve developed a system over the last six or so months that has worked for me and it has, at the very least, made me feel like I have my life together. It’s pretty simple and easy to keep up with.

I’ve always been a huge planner nerd, and I use this system alongside my planner, but this way is digital and much more forgiving. I use the calendar app on my phone/Mac, but you can easily use Google Calendar or another similar service if that’s what you prefer.

Block Out Time

I start by blocking out time that I know I’ll be away or doing other things, like work, school, appointments, vacations, and other events. Everything is color-coded: my colors are green for work, blue for school, orange for appointments, and purple for personal events.(I’m going to make a mock-up schedule for the purposes of this post.)

Screen Shot 2018-03-13 at 9.53.07 PM

For important things like bills or assignments for school being due, I make them an “all-day” event so they stick out to me.

Schedule Your To-Do List

I write a list of everything I need to do that week, and I “schedule” time for those things. This not only makes it much less scary, because you’re not seeing a huge list, just little chunks of time, but it helps you prioritize. You can figure out what’s coming up the soonest or what’s the most important thing to get done and make that something to do today instead of something to ignore until the last minute.

It also holds you accountable. If you know you should be working on an essay from 5-6pm and you end up watching Netflix during that time, you sort of shame yourself by rescheduling that task. I find it so easy to dismiss reminders on my phone, so this forces me to reconsider what I’m really doing.

Screen Shot 2018-03-13 at 10.14.16 PM

A Realistic Schedule

This schedule is so much more simple-looking than what a real week for me looks like, so I thought I’d include this as well just so you can see how this would actually look in practice:

Screen Shot 2018-03-13 at 10.18.30 PM

I am very meticulous when it comes to my personal schedule, so you don’t have to be this detailed and crazy when it comes to yours, or you can go into even further detail if you want to. I hope this helps you in your journey to becoming a more productive person!

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